Outsourcing Email Marketing: Why It Could Pay Off for Businesses in 2024

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Email is one of the most used forms of business communication. According to Statista, there are an estimated 319.6 billion emails sent and received every day around the world. As a result, email marketing is widely recognized as one of the most effective and commonly used marketing tactics in the business world.

With email marketing, you can efficiently create your brand and promote your services. With the correct techniques, you can also use a flexible, rapid, and cost-effective manner of reaching out to existing and potential consumers while generating repeat website visits. However, while email marketing is a wonderful method for helping your business expand online, it takes considerable time and resources to develop a successful marketing campaign. This is the same reason many organizations are outsourcing email marketing to third-party service providers.

Not familiar with outsourcing email marketing? Continue reading to find out more about email outsourcing, how it works, and knowing the good time to outsource email marketing services.

What is Email Outsourcing?

Email outsourcing is the process by which a company contracts a third-party supplier and professionals with expertise in this industry to send promotional emails on its behalf. This typically takes the shape of email newsletters, social media advertisement, and other marketing channels that assist in informing your clients about your most recent items or deals.

A woman work to outsourcing email marketing

The Benefits of Outsourcing Email Marketing

There are plenty of reasons to opt for outsourcing email marketing services, primarily is to ease your functional operations. But aside from that, there are other variables to consider when outsourcing your email marketing services to a professional.

The following are some of the prime reasons for outsourcing your email campaigns:

1. Your email marketing efforts can definitely improve.

If you’ve been handling your email marketing efforts and noticed that it can still be improved, you might need to give your strategy a bit of a boost. Partner with the best email marketing service provider with hands-on experience with email marketing. They can guarantee the quality and relevance of your campaigns as well as provide you with fresh resources to help you enhance them.

2. You aren’t maximizing your time and email marketing budget.

Paying for your in-house staff, obtaining additional software, and availing of other product suites might not be sound decisions on where to spend resources. Consider working with an experienced email marketing agency to maximize your budget and secure faster results.

3. Your internal resources are limited.

In email marketing, reaching your audience at the right time with the right message is key; and if you miss this opportunity due to limited internal resources and staff members, this could negatively impact your campaigns. Bringing in additional help from the best email marketing service firm will help you keep your campaigns on time and more relevant.

4. You can’t focus on the big picture.

Usually, the problem with new businesses is that they run out of time managing things that are not that important, thereby causing a delay in the growth of the company. In this case, hiring expert to whom you can outsource email marketing needs can be a big help. It will not just give you a staff that can be proactive, deliver innovative ideas, and offer strategic feedback; it will also allow you to focus on the larger picture and save you time in the long run.

5. You can’t explore new marketing tactics.

As new technology and platforms arise, so do new ways to connect and engage customers. Continue to experiment with new marketing techniques and approaches to keep ahead of the curve. If you lack the means to experiment, hiring third-party service providers may assist you in navigating the digital marketing environment.

What Can You Outsource for Email Marketing?

In this case, there are no specific rules. Depending on your needs, you can outsource some elements of your email marketing activities based on your campaign needs and available in-house resources. On the other hand, you can completely outsource everything, including planning and management of designs, tests, and campaign optimization.

But to provide you some ideas, here are a few of the fundamental email marketing tasks that are frequently outsourced by many companies:

  • Strategic Planning
  • Content Writing
  • Newsletter Design
  • Newsletter Publication and Distribution
  • Internal Link
  • Market Analysis
  • Automation and Segmentation
Woman thinking about outsourcing email marketing

When is the Best Time to Outsource Email Marketing Services?

Determining when to expand your marketing efforts to an external partner is not simple. But if you’re on the fence of doing so, it’s advisable to start outsourcing email marketing as soon as you see any of the following crucial indicators:

Your team does not have enough time to focus on email marketing campaigns.

Email marketing is a powerful resource, but how effective it is will rely on how much time and effort you put into it. Many marketing teams juggle numerous tasks and may not have the time to concentrate on email. That’s why many businesses are starting to take advantage of the option to outsource email marketing in order to provide their team the freedom to concentrate on their main marketing duties.

Your marketing team’s capacity is limited.

If your staff has a limited understanding of crucial email marketing tools and techniques, you should consider outsourcing options that can help and develop your team. Outsourcing email marketing to the best email marketing service provider will not only equip you with a team capable of coping and performing under increasing or expanding workloads; it will also supply you with a staff with comprehensive industry knowledge and skills.

Your email campaigns aren’t generating as many new leads as you’ve hoped.

If you’ve been working on email marketing for several months and haven’t seen any results, your existing techniques may not be effective. If this is the case, then outsourcing email marketing is the best option. Outsourcing allows you to have a complete team of specialists with great email marketing experience and knowledge of current trends and strategies that can undoubtedly help you revitalize your email marketing campaign.

These are just a few examples that you may consider. You’ll usually know when it’s time to outsource. And when that moment does arrive, just remember to give yourself enough time to look into all potential partners so that you can be confident you’ll be working with the best email marketing services provider.

Why is it Important to Choose the Best Email Marketing Service?

Email marketing is critical since it is one of the most effective ways to stay in touch with clients and keep them up to date with your latest products, services, and deals. It is also simple to operate, provides you complete control, and allows you to communicate directly with your present and prospective consumers.

Aside from that, email marketing is a cost-efficient approach to contact a huge number of people and may be quite effective at generating traffic to your company’s website or blog. Moreover, email marketing is also a very significant marketing approach for many organizations since, when done correctly, it may actually yield the results you’re after.

That being stated, if you wish to outsource this duty to a third-party, you must select the best email marketing services provider. Selecting an outsourcing partner who works as a seamless extension of your firm’s current teams guarantees that your email marketing is carried out with competence linked with your marketing strategy and corporate values.

If you’re not careful, you’ll end up paying a lot more money for fewer marketing options and poor email deliverability rates (costing you even more money).

Why Hire the Best Email Marketing Service?

As mentioned above, email marketing is strong these days. It can play a pivotal role in improving lead generation and brand awareness, building relationships or keeping customers engaged between purchases through different types of marketing emails.

Apart from these, outsourcing email marketing service to a reliable BPO and KPO firm can also bring about the following additional benefits:

outsourcing email marketing on laptop with lots of emails

1. Customized Contents

Email marketing lets you create tailored campaigns and targeted contents for your audience. One small detail that you can tailor to capture their interest is the greeting or salutation section. Based on studies, personalized emails are likely to get higher click-through rate than having general contents. You may also include the name anywhere in the email’s body as if you’re talking directly to them.

2. Timely Campaigns

Email marketing managers know how to entice people with contents sent at the right time. This becomes possible as digital marketing doesn’t take long to plan compared with the traditional marketing campaign.

3. Strong Focus on the Brand

Consistency is key in order to achieve your target market’s trust. Hence, your email should always be consistent with your brand or website. Branded emails—those containing your logo and tagline along with your usual message—seldom get unsubscribed.

4. Proper Images for Marketing

Email marketers know how to optimize email content, be it a text or an image. With a professional working on it, you’re sure to have the right images on it, plus alt texts and links to maximize your email’s optimization effort.

5. Effective CTAs

Business emails are nothing without calls to action (CTAs), a factor that determines how effective the campaign is. Any CTA must align with your goals. Hence, button CTAs (primary CTA) should be compelling enough to force email recipients to act in your favor. Optimize your CTAs, too, and include text links to ramp up the number of clicks.

With all these things applied in your email marketing campaigns, you’re getting closer to the following results:

  • Bigger number of subscribers
  • Increased leads
  • Site traffic generation
  • Improved sales
why hire the best email marketing service infographic 2

Download this infographic about the reasons to hire the best email marketing service.

Outsource Email Marketing to Outsource-Philippines

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