Finding and Knowing About Data Entry and Services That Your Business Needs

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Have you ever wondered how company data ends up in a database? A data entry clerk’s job is to do just that. These people have a great eye for detail, excellent typing skills, and the ability to work under pressure. You’ve probably seen a lot of job postings for data entry clerks especially if you’re looking for freelance work or a side hustle. These include data entry operators, data entry employees, data entry processors, and so on.

There are many different industries that employ data entry clerks. Healthcare, retail, accountancy, and research are just a few examples. Some of these positions are long-term, involving data coming on a regular basis that must be entered into computer systems. While others are going onward digitalization, more employers are recruiting data entry clerks for a period of time. That said, the industry of business process outsourcing is booming. In line with this, opportunities for data entry positions are growing as well.

What is Data Entry?

Data entry is essentially a wide phrase that refers to a variety of tasks that involve organization and analytical skills. Electronic data processors, typists, word processors, transcribers, coders, and clerks are among those that conduct data input. While any of these tasks may be done from home, data entry work from home differs significantly from those performed in an office. Most positions need typing skills and a high school graduation, as well as the ability to read and write in English.

Companies are being driven to convert hard copy material into digital versions as we become more reliant on the internet and technology. Clinical diagnostic labs, financial accounting, and government entities are among the top businesses that use data entry keyers. Data entry clerks are employed to input data into a computer that was previously only available in hard form, generally via the use of a specialized software application.

Types of Data Entry Jobs

Work from home data entry jobs or electronic data entry tasks may vary considerably from office employment in terms of how they are filled correctly. Working for offices that employ outsourcing approaches, data entry operators may just do minor tasks for payments. This approach has become popular since the pandemic. Moreover, businesses of all sizes are drawn into the circle of outsourcing data entry jobs.

Some data entry employees work for more typical data entry organizations, which are frequently BPO companies. These individuals may be compensated on an hourly or per-word basis throughout the duration of a project. Here are the types of data entry tasks:

  • Word Processor
  • Data Processor
  • Typist
  • Data Entry Keyer
  • Electronic Data Processor
  • Keypunch Technician
  • Transcriber

While many of the tasks described above come under the data transcription requires basic knowledge of the task and least skill with high pay in return. Data entry tasks can be paid in a variety of ways, including an hourly rate, pay per task, keystrokes per hour, keystrokes per minute, or per audio minute. The majority of these techniques base your income on how fast you can enter data.

In-House Data Entry Clerk

Data entry specialists who work in the office are key persons in a world where paper and digital information coexist. These specialists are full-time employees who are digitally knowledgeable, detail-oriented, and comfortable working with large volumes of data. Unfortunately, job competitiveness for clerical work is expected to become steep in the coming years. The demand for data entry specialists is likely to decrease as we move closer to a paperless world.

Remote Data Entry Jobs 

Remote workers are unlikely to be paid on an hourly basis. As part of their key responsibility and completion of outsourcing tasks, they will be compensated per project or per keystrokes instead. Employers value dependability and the capacity to finish tasks in remote workers. Therefore, employment history may be less essential than performance. Working as a remote data entry worker could supplement every worker’s income while also fulfilling duties in another company or even completing studies.

at the office typing on a keyboard for data entry

Data Entry Job Description

The primary function of the data entry clerk is to assist with the company’s data entering needs. These can include entering paper documents into a computer database and transcribing information from phone calls and recordings, depending on the requirement of the employer. It is critical that the data entry clerk is capable of operating efficiently and accurately while adhering to the company’s requirements and standards.

These clerks may be requested to keep data rosters current and make sure that information is readily available when needed. Moreover, they are required to perform the following: data conversion from paper to computer files or database systems; data from customers being typed in; and spreadsheets creation with a high number of figures without errors.

Data Entry Services: How Do They Contribute to Business Growth?

First, let’s define why data entry is a vital part of a business. Carly Fiorina, Hewlett-Packard Co.’s former chief, gave a straight answer. She said, “The goal is to turn data into information, and information into insight.” If you want your business to lift off the ground, you shouldn’t sell short the power of data and its effect on your business. Hence, since your daily tasks rely on data, you must spend more time and effort to harvest what you need.

Data Entry Services Outsourcing

The administrative and support operations of your firm are housed in the back office. This department of a company maintains key data and oversees procedures that are critical to the company’s day-to-day operations.

These outsourcing services can help businesses tackle the problems behind the scenes, such as mundane and repetitive operations, a large amount of work, a lack of competent data processors, or inadequate workforce. When you outsource project management or data entry services, you can easily handle and manage data since clerks are equipped with the needed skills.

In data processing services, there are four basic actions that will happen to your data:

  • Inspect
  • Clean
  • Verify
  • Report

For the past years, the outsourcing industry in the Philippines has seen rapid growth. It contributes a lot in the economic growth through the employment of its people and their generated revenues. Other countries are also becoming popular in this industry but the “Pearl of the Orient Seas” always makes it on the top. That said, Outsource-Philippines is a data entry outsourcing partner for many businesses.

How Does Outsource-Philippines Handle Data?

Data of high quality does not appear out of nowhere. It needs meticulous preparation, a sharp eye, and a precise input method in order to meet the deadline. This is a task that hardly everyone can do. Some firms even consider data entry tasks to be a waste of time since they consider them to be a non-essential component of your brand. So, how can you be sure you’re working with high-quality data?

Outsource-Philippines reviews the data first upon receipt. What data is at hand? What do our clients expect to get? Upon clarifying your requests, we’ll check your files based on the criteria of quality data. Then, we’ll look for patterns and oddity to verify if they coincide with other data sets. Once you have checked the data and perform the service you need, we’ll compile the results and report them back to you.

Guide to Data Entry Services Outsourcing

To maintain the accuracy and integrity of database, data entry is meticulous work that requires a skilled professional. It is not, however, a core function. It can also become monotonous and time consuming. That said, if you are thinking if it’s ideal to have an in-house data entry team, try to answer these questions:

  • How much time and effort does the data entry team take?
  • Do you have the technology to manage data properly?
  • Do your employees have enough knowledge and skills in performing data entry tasks?

If you are having doubts about managing data on your own, it’s best to consider outsourcing. It completes the task without jeopardizing the integrity of your data. In the next section, we’ll look at the advantages of data entry outsourcing.

data entry worker

Benefits of Accurate Data Entry for Small Businesses

Data is currently one of the most important production inputs. Indeed, the most powerful corporations we are aware of today have the most information. Companies use data to affect human behavior, such as how we think, decide, act, and consume, among other things.

In addition, small businesses utilize data to an advantage. Not to the same extent as big global corporations, but in a way that would improve business operations and get business ideals closer to reality. Read on to know the major benefits of data entry to small businesses:

1. Data entry is an important part of the information management process.

If a business database is full of inaccuracies, then the company won’t be able to handle data effectively. This may be avoided by entering accurate data. So, data entry outsourcing assists in gathering, managing, storing, and transmitting accurate data to the appropriate system. Maintaining a regular stream of business data helps in breaking corporate barriers, improve communication, and foster cooperation.

2. It helps establish customer relationships — and retain them.

A business may analyze clients’ strengths and weaknesses by collecting feedback from them. Through this, they may take appropriate action to improve customer experience. Once they have access to trustworthy information that comprises questions or complaints, they can improve on better experience. At the same time, understanding which items consumers find the most fascinating allows businesses to determine where they need to focus on.

3. Data entry boosts your marketing and sales efforts.

A clean database holds important customer data that your sales and marketing teams may utilize to tailor messages to different client categories. Your marketing department can deliver the correct messages to the right people for your email campaigns. Your sales personnel may contact active phone numbers instead of obsolete ones for cold calling and lead creation.

data entry staff at an outsourcing company

Why Data Entry Outsourcing is a Smart Business Move

Outsourcing has been a standard practice in a variety of businesses around the world as technology and communication have advanced. Indeed, according to the most current data from Digital Realty Plus, an increasing percentage of businesses are outsourcing their employment and major activities to a data entry outsourcing company.

  • Besides saving time and energy, outsourcing solutions can also provide companies the opportunity to focus on the most significant issues and concerns. Nonetheless, businesses should still be wise enough to carefully decide on the jobs that have to be contracted out or to be kept in-house.
  • You can maximize your people’s skills. Letting your employees focus on specific tasks will highly increase their productivity and the quality of their work because they’re good at the services your company offers. But if you’re just going to assign them to small day-to-day tasks such as answering emails from your customers, bookkeeping, and encoding; you’re wasting, not only your people’s time, but also your money’s worth.
  • Your company can gain greater benefits. Since outsource-service employees are best at what they do, they deliver excellent work. Plus, they offer faster and greater quality of output. This adds efficiency which means more profit for your company!

Finding a Data Processing Outsourcing Company in the Philippines

The back office makes a significant contribution to any firm by providing organized data that can be used for business insights and initiatives. However, it is sometimes disregarded. For example, data management is a time-consuming and repetitive activity that is prone to error and difficult to sustain without the help of a professional workforce.

When selecting an offshore partner, it is essential to have “trust.” Before engaging with a service, try to find out more about their background and credibility. Carry out some study. Consider working with a company that has polite and welcoming employees who will answer your questions and address your concerns about the transaction. Above all, seek a firm that can provide you with excellent data process outsourcing services.

With Outsource-Philippines data management solutions, businesses can reduce your administrative workload. We’ll handle the management of critical business data then businesses can focus on growing business strategy and meeting targets. Contact us today to get started.