Real Estate Virtual Assistant
Real Estate Virtual Assistant in the Philippines
Outsource Philippines™ provides dedicated real estate virtual assistants for agents, brokerages, and property managers. They update listings, keep your CRM clean, follow up with leads, coordinate transaction paperwork, and support property management tasks such as tenant requests and maintenance tickets. Your assistant works full time only for you, onsite in our supervised Philippine office, in your own tools.
What Your Real Estate Assistant Handles
Real Estate Support Your Assistant Can Cover
Hand off the admin work so your agents spend more time with clients.
Listing Management
MLS and portal listings created and updated with photos, descriptions, and price changes, ready for your approval.
CRM and Lead Follow-up
New leads logged, tagged, and followed up by email and text under your scripts, with hot leads passed to your agents.
Showing and Calendar Scheduling
Showings, open houses, and client meetings booked and confirmed across your agents’ calendars.
Transaction Coordination Support
Contract deadlines tracked, documents collected, and parties updated from offer to closing for your agent or coordinator.
Property Management Support
Tenant requests and maintenance tickets logged and dispatched to your vendors, rent reminders sent, and lease files kept current.
Marketing Admin
Social posts, email newsletters, and flyers prepared from your templates, plus market report updates.
Dedicated, Not Freelance
An Assistant Who Knows Your Listings and Clients
Your real estate assistant is a full-time Outsource Philippines™ employee assigned only to your team, 40 hours a week. They learn your market, listings, and follow-up style, so leads are answered quickly and nothing slips between offer and closing.
Your licensed agents keep every client conversation that needs a license, such as advice, negotiation, and showings. Your assistant handles the admin around it.
- Full-time and Assigned Only to You
- Works Your Time Zone and Hours
- Your Scripts, Templates, and Approval Rules
- Licensed Activities Stay with Your Agents
- Trained Backup During Leave
Real Estate Tools
Work in the Tools You Already Use
Your assistant works in your accounts with the access you grant. There is nothing new to buy unless you choose to.
- Follow Up Boss, kvCORE, and Lofty
- Your MLS, Zillow, and Realtor.com
- Dotloop, SkySlope, and DocuSign
- AppFolio, Buildium, and Yardi
- Canva and Mailchimp
Quality and Continuity
How We Keep Quality High
You get the same controls on every account, written into the service agreement.
Named Team Lead and Account Manager
A team lead supports your assistant daily and an account manager owns the relationship. You always know who to call.
QA Checks Against Your Standards
Your team lead reviews listings, CRM updates, and follow-ups against your checklist every week.
Weekly Activity Report
Leads followed up, listings updated, showings booked, and open transaction items, plus next week’s priorities.
Trained Backup Coverage
A cross-trained backup learns your listings and clients, so leave and sick days do not leave leads waiting.
Replacement If Someone Leaves
If someone leaves, we recruit and train a replacement.
Secure, Supervised Work
Your assistant works onsite in our supervised office on company-managed devices behind a firewall, not from home, with work tracked in WorQmate, our own monitoring platform. Account access follows your rules.
How It Works
From First Call to Kickoff
We start with your listings, lead flow, and the admin you want off your plate.
- 1
Day 1
Scope the Work
We review your tasks, tools, lead volume, working hours, and approval rules.
- 2
After the Call
Written Proposal
You get the role, schedule, and hourly rate in writing.
- 3
Weeks 1–4
Screen, Interview, and Train
After you sign the Outsourcing Services Agreement and settle the security deposit, we screen candidates. We then train your assistant on your tools and process.
- 4
Launch
Start and Report
Your assistant starts on agreed tasks, and weekly reports start from the first week.
Client Feedback
Why Clients Stay with Us
We are currently working with Irene with a number of outsourcing initiatives including digital marketing, web design, appointment setting amongst other projects as needed. Irene is a fabulous resource and we are happy to have her as part of our team. Her communication skills are excellent along with her client services.
Frequently Asked Questions
What Does a Real Estate Virtual Assistant Do?
A real estate virtual assistant manages listings, keeps your CRM current, follows up with leads, schedules showings, tracks transaction deadlines and documents, supports property management tasks, and prepares marketing materials.
Can a Virtual Assistant Do Licensed Real Estate Work?
No. Your licensed agents keep advice, negotiation, showings, and any activity your state requires a license for. Your assistant handles the admin and coordination around that work.
Do You Support Property Managers?
Yes. Your assistant can log tenant requests and maintenance tickets, dispatch them to your vendors, send rent reminders, and keep lease files and owner reports current in tools such as AppFolio, Buildium, or Yardi.
Does My Assistant Work from Home?
No. Your assistant works onsite in our supervised office on a company-managed computer behind a firewall, with backup coverage and security a home setup cannot match.
How Much Does a Real Estate Virtual Assistant Cost?
You pay an hourly rate for dedicated, full-time hours that depends on the skills the role needs. Request a written proposal for the tasks you want covered.
Get Started
Ready to Add a Real Estate Virtual Assistant?
Tell us the admin work that slows your agents down. You get a written proposal.