Executive Virtual Assistant
Executive Virtual Assistant in the Philippines
Outsource Philippines™ provides a dedicated executive virtual assistant who takes the admin load off your day: inbox management, calendar scheduling, travel booking, meeting preparation and notes, and follow-up on open items. Your assistant works full time only for you, onsite in our supervised Philippine office, following your preferences in your own tools.
What Your Executive Assistant Handles
Executive Support Your Assistant Can Cover
Hand off the admin work that eats into your day, starting with the tasks you name.
Inbox Management
Email sorted, drafted, and answered under your rules, with only the messages that need you flagged each day.
Calendar and Scheduling
Meetings booked, moved, and confirmed across time zones, with buffers and focus time protected.
Travel Planning
Flights, hotels, ground transport, and itineraries booked to your preferences and policy.
Meeting Prep and Notes
Agendas, briefing notes, and meeting minutes prepared, with action items tracked to completion.
Follow-up and Task Tracking
Open items chased with your team, clients, and vendors, and a daily summary of what is done and pending.
Documents and Research
Reports, presentations, expense reports, and background research prepared for your review.
Dedicated, Not Freelance
An Assistant Who Learns How You Work
Your executive assistant is a full-time Outsource Philippines™ employee assigned only to you, 40 hours a week. They learn your priorities, contacts, and preferences, so each week you hand off more and check less.
Virtual means they work remotely from you, not from home. Your assistant works onsite in our supervised Philippine office on a company-managed computer behind a firewall, and can match your time zone.
- Full-time and Assigned Only to You
- Works Your Time Zone and Hours
- Your Rules for Email, Calendar, and Approvals
- Daily Summary of Done and Pending Items
- Trained Backup During Leave
Assistant Tools
Work in the Tools You Already Use
Your assistant works in your accounts with the access you grant. There is nothing new to buy unless you choose to.
- Gmail, Google Calendar, and Google Workspace
- Outlook and Microsoft 365
- Slack, Microsoft Teams, and Zoom
- Asana, Notion, and Trello
- Expensify and TravelPerk
Quality and Continuity
How We Keep Quality High
You get the same controls on every account, written into the service agreement.
Named Team Lead and Account Manager
A team lead supports your assistant daily and an account manager owns the relationship. You always know who to call.
QA Checks Against Your Standards
Your team lead reviews your assistant’s work against your preferences and checklist every week.
Weekly Activity Report
Tasks completed, meetings scheduled, and open items, plus next week’s priorities.
Trained Backup Coverage
A cross-trained backup learns your preferences, so leave and sick days do not leave your inbox or calendar unattended.
Replacement If Someone Leaves
If someone leaves, we recruit and train a replacement.
Secure, Supervised Work
Your assistant works onsite in our supervised office on company-managed devices behind a firewall, not from home, with work tracked in WorQmate, our own monitoring platform. Account access follows your rules.
How It Works
From First Call to Kickoff
We start with your schedule, tools, and the tasks you want off your plate.
- 1
Day 1
Scope the Work
We review the tasks you want to hand off, your tools, working hours, and preferences.
- 2
After the Call
Written Proposal
You get the role, schedule, and hourly rate in writing.
- 3
Weeks 1–4
Screen, Interview, and Train
After you sign the Outsourcing Services Agreement and settle the security deposit, we screen candidates. We then train your assistant on your tools and preferences.
- 4
Launch
Start and Report
Your assistant starts on agreed tasks, and weekly reports start from the first week.
Client Feedback
Why Clients Stay with Us
We are currently working with Irene with a number of outsourcing initiatives including digital marketing, web design, appointment setting amongst other projects as needed. Irene is a fabulous resource and we are happy to have her as part of our team. Her communication skills are excellent along with her client services.
Frequently Asked Questions
What Does an Executive Virtual Assistant Do?
An executive virtual assistant manages your inbox and calendar, books travel, prepares meetings and takes notes, tracks follow-ups, and prepares documents and research, so you can spend your time on decisions and clients.
Will My Executive Assistant Work in My Time Zone?
Yes. Your assistant can work US, UK, Australian, or other business hours, so they are online when you need them.
Does My Assistant Work from Home?
No. Your assistant works onsite in our supervised office on a company-managed computer behind a firewall. That gives you supervision, backup coverage, and security a home setup cannot match.
How Is My Email and Calendar Kept Secure?
Your assistant uses only the access you grant, works on a company-managed device in our supervised office, and follows your rules for what to answer, forward, or leave for you.
How Much Does an Executive Virtual Assistant Cost?
You pay an hourly rate for dedicated, full-time hours that depends on the skills the role needs. Request a written proposal for the tasks you want covered.
Get Started
Ready to Hand Off Your Admin Work?
Tell us the tasks that fill your day and the hours you work. You get a written proposal.