Accounts Payable
Accounts Payable Outsourcing in the Philippines
Outsource Philippines™ provides dedicated accounts payable specialists who handle the daily work behind paying your vendors: invoice capture and coding, two- and three-way matching, approval routing, vendor statement reconciliation, and payment run preparation. They work onsite in our supervised Philippine office, inside your accounting system, while your team approves and releases every payment.
What Your AP Team Handles
Accounts Payable Services Your Team Can Cover
One AP specialist for steady volume, or a team for high invoice counts and multiple entities.
Invoice Capture and Coding
Invoices pulled from your AP inbox or capture tool, checked, coded to the right accounts, and entered on time.
Two- and Three-way Matching
Invoices matched to purchase orders and receipts, with price and quantity differences flagged before approval.
Approval Routing
Invoices sent to the right approvers under your rules, with reminders until every bill is signed off.
Payment Run Preparation
Payment batches prepared by due date and terms for your team to review and release. We never release funds.
Vendor Management
Vendor setup with W-9 and bank detail checks, vendor questions answered, and statements reconciled each month.
AP Reporting and Close Support
AP aging, accruals for unbilled costs, and month-end reconciliations ready for your accountant.
Your Controls Stay in Place
Faster Invoice Processing Without Losing Control
Your AP team follows your approval matrix, spend limits, and segregation of duties. They prepare, match, and route; your team approves and releases payments. Duplicate invoices, bank detail changes, and mismatches are flagged before anything is paid.
You see every invoice’s status in your system, and a weekly report shows volume, cycle time, and exceptions.
- Your Approval Matrix and Spend Limits
- Duplicate Invoice and Fraud Checks
- Bank Detail Changes Verified by Callback
- Payments Released Only by Your Team
AP Tools
Work in the Systems You Already Use
Your team works in your accounts with the access you grant. There is nothing new to buy unless you choose to.
- QuickBooks Online, Xero, and Sage Intacct
- NetSuite and Microsoft Dynamics 365
- Bill.com, Tipalti, and AvidXchange
- Ramp, Brex, and Expensify
- Excel and Google Sheets
Quality and Continuity
How We Keep Quality High
You get the same controls on every account, written into the service agreement.
Named Team Lead and Account Manager
A team lead runs the daily work and an account manager owns the relationship. You always know who to call.
QA Scoring Against Your Standards
Your team lead samples coded invoices and matches against your checklist every week.
Weekly Performance Report
Invoices processed, cycle time, exceptions, and aging against your KPIs, plus next week’s plan.
Trained Backup Coverage
A cross-trained backup learns your vendors and rules, so leave and sick days do not delay payments.
Replacement If Someone Leaves
If someone leaves, we recruit and train a replacement.
Secure, Supervised Work
Your team works onsite in our supervised office on company-managed devices behind a firewall, not from home, with work tracked in WorQmate, our own monitoring platform. System access follows your rules.
How It Works
From First Call to Kickoff
We start with your invoice volume, systems, and approval process.
- 1
Day 1
Scope the Work
We review your monthly invoice volume, entities, systems, and approval rules.
- 2
After the Call
Written Proposal
You get roles, schedule, and hourly rates in writing.
- 3
Weeks 1–4
Screen, Interview, and Train
After you sign the Outsourcing Services Agreement and settle the security deposit, we screen candidates. We then train the team on your systems and controls.
- 4
Launch
Start and Report
Your team starts on agreed targets, and weekly reports start from the first week.
Client Feedback
Why Clients Stay with Us
As always, we are very grateful to the entire FilWeb team for their dedication and excellent work. I only have good praises to sing. I am pleased to recommend you because I have no shortage of praises to sing for you guys.
Frequently Asked Questions
What Does Accounts Payable Outsourcing Include?
Your dedicated team can capture and code invoices, match them to purchase orders and receipts, route approvals, prepare payment runs, manage vendor setup and questions, reconcile vendor statements, and support month-end close.
Does Your Team Release Payments?
No. Your team prepares payment batches for review, and your own staff approve and release every payment. That keeps segregation of duties in place.
How Do You Prevent Duplicate Payments and Fraud?
Your team checks every invoice for duplicates, verifies vendor bank detail changes by callback under your rules, and flags anything that does not match before it reaches approval.
Do You Handle Accounts Receivable Collections?
No. Our accounting support covers accounts payable, invoicing, cash application, reconciliations, and close preparation. We do not provide AR collections.
How Much Does Accounts Payable Outsourcing Cost?
You pay an hourly rate for dedicated, full-time hours, not a fee per invoice. Request a written proposal for your invoice volume.
Get Started
Ready to Add a Dedicated AP Team?
Tell us your invoice volume, systems, and where bills get stuck. You get a written proposal.